Effective Date: 9 August 2025
Last Updated: 9 August 2025

The European Arts Council (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website europeartscouncil.com or interact with us in any other way.

1. Information We Collect

We may collect the following types of personal data:

• Personal Identification Information: Name, email address, phone number, postal address.

• Professional Information: Artistic portfolio, biography, and artwork submissions if you apply for representation.

• Technical Information: IP address, browser type, operating system, referring/exit pages, and usage patterns (via cookies and analytics tools).

• Communication Data: Any information you provide via email, contact forms, or direct communication.

2. How We Use Your Information

We process your data for the following purposes:

• To provide and maintain our website and services.

• To process artist applications and artwork submissions.

• To respond to inquiries and provide customer support.

• To send administrative information such as policy updates.

• To comply with legal obligations related to copyright and royalty management.

• To improve our website, user experience, and services.

3. Legal Basis for Processing (GDPR)

We process your data on the following legal grounds:

• Consent – When you voluntarily provide your information.

• Contract – When necessary to fulfill our obligations under a contract with you.

• Legal Obligation – When required by applicable law.

• Legitimate Interest – For administrative, marketing, and operational purposes, provided your rights are not overridden.

4. How We Share Your Information

We will not sell or rent your personal information. We may share your information only with:

• Council Members and Staff – To evaluate applications and manage services.

• Legal Authorities – When required to comply with laws or protect our rights.

• Third-Party Service Providers – For hosting, email delivery, analytics, and security purposes, under strict confidentiality agreements.

5. Data Storage & Retention

We store your personal data on secure servers within the European Union.
We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.

6. Cookies & Tracking Technologies

Our website uses cookies and similar tracking technologies to:

• Improve site performance.

• Analyze user behavior via analytics tools.

• Remember your preferences.
  You may disable cookies in your browser settings, but some features may not function properly.

7. Your Rights Under GDPR

As an EU resident, you have the right to:

• Access, correct, or delete your personal data.

• Restrict or object to processing.

• Withdraw consent at any time.

• Data portability (receive a copy of your data).
  To exercise these rights, please contact us at europeartscouncil@gmail.com.

8. Data Security

We implement industry-standard technical and organizational measures to protect your data against unauthorized access, disclosure, alteration, or destruction.

9. Third-Party Links

Our website may contain links to external sites. We are not responsible for the content or privacy practices of such third parties.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Effective Date.”

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

European Arts Council
Email: europeartscouncil@gmail.com
Address: Schillerstraße 11, 10625 Berlin, Germany